public health / air & water quality

WSU Food Service Event Procedures Checklist

Checklist
Specific information on this page only applies to Whitman County, however the general guidelines apply to all WSU facilities around the state.
  1. Contact Campus Involvement (CUB 337, 5-9667) for a WSU Food Event Planning Packet or use the following links. The packet includes Hosting a Safe and Healthy Food Event at WSU, a WSU Temporary Food Service Permit Application, the Rules for Operation for Temporary Food Service Facilities, Application for Exemption from Permit, and a Temperature Log for Potentially Hazardous Foods.
  2. Determine if your proposed food event is private or public.

    A private food service event is defined as a social event with food, regardless of fee, promoted by limited word of mouth or advertising to a limited group of people. For example, word of mouth or an advertisement for a club, department or College potluck.

    A public food service event is defined as a social event with food, regardless of fee, promoted by advertising (word of mouth, radio, WSU announcements, Daily Evergreen, etc.) inviting the general public to attend.

    If your event is advertised across campus inviting the general public to attend, it is considered a PUBLIC EVENT.

  3. Private Event: No permit or waiver required. Campus Involvement and Environmental Health and Safety ( EH&S ) recommend that the Rules for Operation for Temporary Food Service Facilities are followed, use the Temperature Log for Potentially Hazardous Foods , and borrow a thermometer from Campus Involvement to check food temperatures.
  4. Public Event: A permit or Application for Exemption from Permit may be required. Please contact Campus Involvement for an Activities form and EH&S at 335-3041 for further assistance and information.

    For Type 1 public events (defined as not serving potentially hazardous foods) must contact EH&S at least ten (10) working days before the scheduled date of the event for approval or further information. Potentially hazardous foods include meat, poultry, cooked starches (pasta, rice & potatoes), sliced melons, sprouts, fresh herbs / garlic-in-oil mixtures, dairy products and cooked fruits and vegetables. Some Type 1 Public Events require the completion of an Application for Exemption from Permit which is part of this packet (see Hosting a Safe and Healthy Food Event at WSU for more information).

    For Type 2 Public Events (a simple menu with one or two (1-2) potentially hazardous foods served) and Type 3 Public Events (a complex menu with three (3) or more potentially hazardous foods served) you must contact EH&S as soon as possible, and submit a completed WSU Temporary Food Service Permit Application at least ten (10) working days before the scheduled date of the event.

    Failure to submit the Application at least 10 working days before the event MAY result in the potentially hazardous foods not being allowed to be served at the event.
  5. Digital thermometers for checking food temperatures are available on loan at Campus Involvement (CUB 337, 5-9667) for both private and public events in Whitman County.
  6. Questions? Call EH&S at 335-3041 in Whitman County. Outside of Whitman County, please call 509-663-8181, ext. 230.
Have a safe and fun food event!

Hosting a Safe and Healthy Food Event at WSU revised 2/6/06


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Revised
02/06/06
Reviewed
07/25/07